Puerto Rico and U.S. Virgin Islands
C-FACTS has served on both the Puerto Rico and U.S. Virgin Islands (USVI) technical assistance teams. Our team has been responsible for the financial management, compliance and monitoring, internal controls and recordkeeping components of both TA engagements and for the workforce development and HUD Section 3 programs in USVI. Over the last year, we have made significant strides in building the capacity of both grantees, leading to the approval of their financial certifications, action plan and implementation plan. We have continued to provide both on-site and remote assistance to launch CDBG-DR programs.
Helped Grantees showcase their financial capacity to HUD’s CFO office. We designed process maps accompanied by written standard operating procedures to demonstrate that grantees had adequate internal controls over expenditure of HUD funds.
Conducted several training sessions utilizing our interactive C-FACTS Online Classroom on topics including CDBG and CDBG-DR, Financial Cost Principles, Cost Allocation, Indirect Cost Rates, Sub-recipient Management, Compliance and Monitoring and Timekeeping.
Assisted in establishing accounting systems to properly track and report CDBG-DR expenditures. This includes design of the chart of accounts and utilization of Yardi and SAP software features.
Assisted the grantee with the design of timesheets that align with their programs and accounting software and a user manual for internal staff and sub-recipients seeking reimbursement for personnel and other program costs.
Reviewed and provided feedback, guidance and training on numerous policies and procedures, program operating manuals and RFPs to ensure HUD compliance and integration of best practices.